“It’s so easy,” she says. “I just drop and drag invoices into Field Materials, send them off for approval"
360 Wall Systems is a leading commercial contractor that specializes in wall system installations, framing, and exterior and interior finishes. As the company grew, managing invoices and project costs became increasingly difficult. Their manual accounts payable (AP) process was slow, prone to errors, and lacked real-time visibility, making it challenging for project managers to track expenses accurately.
The system even remembers previous cost code details, making the process faster over time.”
Prior to Field Materials, 360 Wall Systems relied on a manual, multi-step AP invoice process. Vendors sent invoices via email to an AP inbox, where an assistant saved them to Google Drive, entered them into FOUNDATION’s accounting software, and notified project managers for approval. Once approved, invoices were manually posted, adding even more time and effort to the process. Processing delays meant project managers didn’t have real-time job cost visibility, making it harder to track job costs accurately. Manual data entry also increased the risk of typos and mismatches, while unexpected absences or workload spikes created bottlenecks that slowed invoice approvals and payments.
"Manual invoice entry, which once took 3–5 minutes per invoice, is now completed in a fraction of the time."
With Field Materials, 360 Wall Systems eliminated manual inefficiencies. Now, invoices are received via email and uploaded into Field Materials with a simple drag-and-drop function. The system automatically routes invoices to project managers for approval, removing the need for manual data entry and email follow-ups. Once approved, invoices are seamlessly exported to FOUNDATION, reducing processing time and improving accuracy.
Nicole Lundy, Project Administrator at 360 Wall Systems, has seen firsthand how Field Materials’ AI automation has streamlined the company’s invoicing process and reduced manual workload. “It’s so easy,” she says. “I just drop and drag invoices into Field Materials, send them off for approval, and once reviewed, I export and import them into Foundation. The system even remembers previous cost code details, making the process faster over time.”
“It’s so easy,” she says. “I just drop and drag invoices into Field Materials, send them off for approval"
By integrating Field Materials into its framing and drywall operations, 360 Wall Systems has significantly improved efficiency and reduced manual workload.
Time Savings: Manual invoice entry, which once took 3–5 minutes per invoice, is now completed in a fraction of the time.
Improved Cost Tracking: Project managers can now view up-to-date job costs daily instead of waiting days for invoices to be entered and approved.
Scalability: The team can handle more invoices without increasing administrative workload.
Error Reduction: Automation eliminates common data entry mistakes and ensures invoices are accurately processed.
By implementing Field Materials with FOUNDATION, 360 Wall Systems has modernized its AP workflow, reducing frustration, improving efficiency, and giving project managers real-time financial insights. The company is now positioned for smarter, more scalable growth.
